Graduate Student Organization - Stony Brook

During intersession a RAP application can only be considered valid if a proof of registration for the incoming semester is attached.

During the months of July and August the applicant must submit a proof of the registration for the Fall semester to be eligible for funding. After the end of the Fall semester and before the beginning of the Spring semester, the applicant must submit the proof of registration for Spring semester to be eligible for funding.

RAP (Research Access Project)

The aim of the program is to aid in the professional development of graduate students by providing financial assistance in the form of travel grants. Specifically, RAP provides funds for graduate students to travel to conferences or performances in order to present professional work related to their particular academic disciplines. Note that the Internal Control Program of the GSO stipulates that RAP funds are directly tied to a department senator’s attendance at GSO Senate meetings, and only students from active departments can receive RAP funding. A department is considered inactive if the senator representing it has not been present at two out of the last three senate meetings. In the case that a department is inactive, all applications for RAP funding from this department are put on hold until the status of the department becomes active. Students are eligible to receive a maximum of $350 per fiscal year.
Important! Please read procedure to submitting receipts to the GSO.

Senator Elections Form

GSO Officer Elections Form

Department Allocations

All receipts for items purchased must be submitted to the GSO Office within ten (10) days of the event. Failure to do so will result in the automatic suspension of further allocations.
Important! Please read procedure to submitting receipts to the GSO.

Distinguished Travel Award

Club Allocation

Student Club and Organization Funding Request Form. Only to graduate student clubs and organizations recognized by the USB Student Union and Activities Office.
Important! Please read procedure to submitting receipts to the GSO.

Event Funding Request

For funding:

1. General Cultural and Social Events - Events in this category may include those sponsored by a wide variety of social and cultural organizations with the purpose of enhancing the social interaction and development of graduate students.
2. Speaker Series and Conferences - Events in this category may include support for speakers and conferences which are of general interest to the graduate student community.

Important! Please read procedure to submitting receipts to the GSO.

Services Rendered Statement

IRS W-9 Form

It is the IRS W-9 form that we ask people to fill out when they are getting a check directly from the GSO (like external speakers).

GSELF Loan Application

GSELF Appeal Application

Inter-University Doctoral Consortium Penn Station Travel Supplement

Important! Please read procedure to submitting receipts to the GSO.

Miscellaneous Grants Funding Proposal

If you are a group, willing to apply for GSO funding, but your application does not fit into any of the existing categories, you are eligible to participate in a new GSO Program "Miscellaneous Grants". In order to apply for funding, you need to fill out the form and submit it to the GSO Treasurer (treasurer@sbgso.org), with allther documentation (as indicated on the form). The Grant proposals are reviewed during the Budget Committee meetings, with the schedule available on the GSO website at the budget committee webpage.

Recreation/Intramurals//Museums Fee Reimbursement Form

Please fill out this form in order to get the reimbursement for Recreation/Fitness classes fees, Intramural fee, or entry fee to museums in the New York City.
Important! Please read procedure to submitting receipts to the GSO.

Download a high-resolution version of the GSO logo here

NYC Workshops and Seminars Travel Reimbursement Form

Please fill out this form in order to get the reimbursement for travel to the New York City for purposes of attending lecture/workshop/seminar.
Important! Please read procedure to submitting receipts to the GSO.

Cold Spring Harbor Laboratories / Brookhaven National Laboratory Travel Supplement

Please fill out this form in order to get the reimbursement for travel to CSHL/BNL for purposes of attending courses/rotation.
Important! Please read procedure to submitting receipts to the GSO.